Short Course Regional Bids
Submitting a Regional Championship Bid
Bidding clubs will receive, via email attachment, a list of all bid declarations.
Instructions for Regional Championship bids:
- Please remember there are two separate bid procedures for Regional Championships and regularly-scheduled meets.
- Read the Scheduling Procedures before submitting a bid.
- Every field must be completed on the on-line submittal form.
- If you would like to change your bid submittal or made an error, please email office@ctswim.org.
- The confirmation page is your "receipt". For your records, print the confirmation page for each meet.
Regional Championship Scheduling Procedures
CSI clubs that wish to host a Regional Championship meet shall be required to declare their intention to sponsor a meet by completing an online Declaration of Intention. Clubs will be required to return their declaration by the date listed. Declarations will be submitted on-line at ctswim.org. Declarations will be date and time stamped by the CSI server.
Clubs who return a Declaration will receive a list of all bidders by the date listed. Clubs may withdraw their bids prior to the bid deadline.
Format: CSI will be conducting up to six (6) Regional Championship meets (subject to change) on the date listed on the CT Championship schedule. Declarations of Intention for meets must include: 1.) All officials registered with bidding club; 2.) Experience running championship meets; 3.) Club biography outlining club's qualifications for running a championship meet. Specifics regarding the Meet Director’s prior experience and the proposed facility including number of lanes, deck occupancy, locker facilities, and parking should be included.
REGIONAL OFFICIAL'S REQUIREMENTS
SWIM MEET POLICY AND PROCEDURES
Other Regional requirements:
This list is not all-inclusive. Hosts should refer to CSI Policies and Procedures.
- The venue must have lifeguard coverage for the duration of the meet.
- The meet database backup file including team scoring must be submitted to the CSI Office no later than Sunday evening following the conclusion of the Regional Championships.
- If applicable, meet hosts apply for Outreach funding.
- Meet hosts are responsible for securing a facility and paying all expenses and fees.
- Meet hosts are responsible for procuring and paying rental fees for any equipment that is necessary to run a championship meet. This includes a complete timing system with touch pads.
- CSI will order 1-6 medals and event winner caps.
- Meet database, Age Group Championship qualifying times, meet program, etc. are the responsibility of the host club. A CSI database is supplied as a courtesy.
- Host club and officials working the meet shall adhere to CSI Warm-Up Procedures.
- Age Group qualifying times must be included in the Regional Championship meet database and printed meet program.
- T-shirt vendor arrangements will be made by CSI.
- Other vendor arrangements are between host club and facility.
- Host clubs must provide concessions for athletes and spectators.
- Host clubs must provide a separate hospitality area for coaches/officials with food/beverages adequate for the meet length.
- Timers must be provided adequate beverages.
- If you have any questions, please contact Program Operations.