Meet Management

 

• Bidding on a Meet

Miscellaneous

• Oversubscription and Cut Protocol
• Membership Verification Requirement
  • Meet registration files must be sent to the Central Office for processing.  Under no circumstances shall an unregistered swimmer or a swimmer who not taken their APT course be allowed to swim in a meet.  The host and the offending team will be fined and the swimmer's results will NOT be entered into FAST or SWIMS.
• Verification of Swimmers Ages Requirement
• After-Meet Responsibilities
  
  • Email Henk in the Central Office the meet database backup. (Hytek>File>Backup). JUST THE BACK-UP.
  • Log into your Club's FAST Administration page and complete the Meet Directors Report Online
• Meet Host Requirement to Attend CSI House of Delegates
• Zone Sanction Appeal Process

Safe Sport

Safe Sport at Meets: An informational resource guide intended to assist meet administrators in creating a healthy and positive environment free from abuse for athletes.

Types of Meets

• Approved, Sanctioned, and Observed Meets
• Off-Calendar Meet Application (requires Club login to FAST Admin page.)
• Approved Meet Policy and Approved Meet Application for Regular Calendar
• Approved Meet and Off-Calendar Meet Limitations
• Observed meets
  • NON Season culminating Championship Meet Application
  • Season Culminating Championship Meet Application
• Distance Meet Events - see Glossary of Meets for definition
• Glossary of Meets

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Meet Documents and Forms

• Insurance Certificates On-Line
• USA Swimming Foreign travel permission form
• 2025 USA Swimming LSC and Club Insurance Packet
• Report of Occurrence Form (Report Accidents)

• USA Swimming MAAPP Educational Documents, Sample Forms for Clubs, Officials, Meet Hosts, Etc.
  

  Visit USA Swimming's MAAPP page for related documents.

• On-line Meet Evaluation Form for Coaches/Officials and Parents/Athletes
• Official Assignment
• Official Assignment- Huffman Version
• Pool Layout
• Event No Show
• Relay Take-Off Sheets and Relay Take-Off Sheets up to 10 lanes
• Lap Count Sheets Universal 2-up and 3-up
• DQ Slip - updated

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Policy and Procedures for Competition

• Membership Verification
  • Send the Central Office a registration file to run in SWIMS (the FAST "Meet Verification" platform works, but may not have the most up-to-date info and the report is not as clean).
  • Verification of Swimmers Ages
  • Registration Policy for Athletes Competing in CSI Sanctioned Meets
  • Registration Policy for Meet Host Clubs Conducting CSI Sanctioned Meets
• Athletes
  • Athletes Entering Sanctioned/Approved Meets Without A Coach
  • Adapted Swimming and Self-Classification Guide
  • Outreach Athlete CSI Sanctioned/Approved Meet Entry Fees
• Spectator and Venue
  • Disabled/Elderly Accessibility
  • Wesleyan University Lawn Policy

• The Conduct and Officiating of Competition
  • USA Swimming Rulebook
  • Rules of Conduct
  • Distance Events and Meets
  • Procedures for Over-Subscribed Meets
  • Warm-Up Procedures
  • Warm-Up Guidelines for Meet Safety Marshals
  • Scratch (No-Show) Procedure
  • Meet Interruption and Cancellation Policy
  • Meet Cancellation Policy for LC Age Group Championship
  • Prize Policy

Manuals and Templates

• CSI Policy and Procedure Manual
• Wing-to-Wing Hytek MM User Manual by Rick LaFrenierre