Meet Management
Jump To:
After-Meet Responsibilities: Submitting Meet Database and Meet Directors Report
Need USA Swimming officials to work your meet?
Meet Management for Short Course 2019 - 2020
- 2019-2020 Short Course Bid Procedures and How To Become a Meet Host
- Meet announcement template for Short Course 2019-2020
- Meet Acceptance Form due with $300 refundable deposit per meet. This form is available on your club's FAST Administration page.
- Sanction Policy and Fee - new for the 2019-2020 SC season
- Surcharge Policy
- Submission calendar:
- Friday, August 30: Meet Announcement deadline for 2019 meets.
Friday, August 30: Meet Acceptance Form and Sanction Deposit deadline for all meets.
Friday, October 4: Meet Announcement deadline for 2020 meets.
Friday, October 4: Regional Championships meet announcement information deadline.
- Friday, August 30: Meet Announcement deadline for 2019 meets.
- Meet Schedule and List of Sanction Numbers as of August 20, 2019
- After-Meet Responsibilities
- Email Ginger McCurdy the meet database backup. (Hytek>File>Backup)
- Log into your Club's FAST Administration page and complete the Meet Directors Report Online
- Surcharge payment may be made by credit card or by check.
- Manuals
- Meet Documents and Forms
- Policy and Procedure for Competition
- Zone Sanction Appeal Process
- Procedure for Meet Update Posting on CSI website
- Checklist for Preparing Official Results
- Membership Verification (Required for all sanctioned meets.)
- Verification of Swimmers Ages
- Equipment Rental
Jump to:
- 2019-2020 Short Course Bid Procedures
- 2019 Long Course Bid Procedures
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Need USA Swimming officials to work your meet? Here are some FAST queries to help with the search:
- IMPORTANT: You must be logged in to your FAST Club Admin dashboard or your My Account to view officials contact information.
- For a list of officials who are willing to work meets where their club is not in attendance, run the FAST query "Officials Available to Work Meets."
- For a list of officials from the clubs entered in your meet, run the FAST query "Officials - by Team." Then select "Multiple." A list of clubs will display. Check off the clubs in your meet and submit the query. It will return a list of officials for all the clubs selected.
Meet Management for Long Course 2019
- Meet Announcements, session reports, and event files are due February 14.
- Meet Acceptance Forms and sanction deposits are due February 14.
- Clubs may NOT accept entries and/or distribute meet event files until receiving approval and notification from Program Operations.
- Furthermore, host clubs must accept entries following the procedure stated in the meet announcement.
- All meet announcements will have a new ENTRY OPENING DATE paragraph outlining the date and time at which entries will be open. Meet hosts cannot accept entries prior to the dates below:
- Entries open for April and May meets at 8 pm, Tuesday, April 2.
- Entries open for June and July meets at 8 pm, Tuesday, April 16.
- Host clubs may be asked to present Program Operations with date/times entries were received.
- If in violation of this directive, Program Operations reserves the right to rescind a host's sanction.
- 2019 Long Course Bid Procedures and How To Become a Meet Host
- 2019 LC Meet Announcement Template
- List of Sanction Numbers will be posted upon approval of the meet schedule by Program Operations.
- Meet Acceptance Form due February 14 with $300 refundable deposit per meet. This form is available on your club's FAST Administration page.
- Sanction Policy There are no exceptions to the deadlines. Exemptions: Sanctioned Distance Meets as defined by CSI; sanctioned 9/U Meets; and sanctioned 8/U meets. In the case of sanctioned 10/U meets, no sanction fee is required when the meet contains 8/U events and 1-6 place finish awards are provided.
- Meet Fee Policy
- Surcharge Policy
- Oversubscription and Cut Protocol
- Procedure for Meet Update Posting on CSI website
- Membership Verification Requirement
- Verification of Swimmers Ages Requirement
- After-Meet Responsibilities
- Email Ginger McCurdy the meet database backup. (Hytek>File>Backup)
- Log into your Club's FAST Administration page and complete the Meet Directors Report Online
- Surcharge payment may be made by credit card or by check.
- Meet Manager's Guide
- Meet Host Requirement to Attend CSI House of Delegates
- Zone Sanction Appeal Process
Types of Meets
- Approved, Sanctioned, and Observed Meets
- Off-Calendar Meet Application (requires Club login to FAST Admin page.)
- Approved Meet Policy and Approved Meet Application for Regular Calendar
- Approved Meet and Off-Calendar Meet Limitations
- Distance Meet Events
Manuals and Templates
- CSI Policy and Procedure Manual
- Meet Manager's Guide
- Wing-to-Wing Hytek MM User Manual by Rick LaFrenierre
- Manual for Computer Operators at the Meet by Rick LaFrenierre
- Timing Correction Procedures
Meet Documents and Forms
- Insurance Certificates On-Line
- Report of Occurrence Form (Report Accidents)
- On-line Meet Evaluation Form for Coaches/Officials and Parents/Athletes
- Official Assignment
- Official Assignment- Huffman Version
- Pool Layout
- Event No Show
- Relay Take-Off Sheets and Relay Take-Off Sheets up to 10 lanes
- Lap Count Sheets Universal 2-up and 3-up
- DQ Slip 3-up and 2-up
Policy and Procedures for Competition
- Membership Verification
- Athletes
- Spectator and Venue
- The Conduct and Officiating of Competition
- 2019 USA Swimming Rulebook
- Rules of Conduct
- Distance Events and Meets
- Procedures for Over-Subscribed Meets
- Warm-Up Procedures
- Warm-Up Guidelines for Meet Safety Marshals
- Scratch (No-Show) Procedure
- Meet Interruption and Cancellation Policy
- Meet Cancellation Policy for LC Age Group Championship
- Prize Policy