Connecticut Swimming

SWIMS 3.0 Info

SWIMS 3.0 is up and running.  Here are some helpful hints and videos to help with everything SWIMS 3.0, especially the videos!!!  

CREATING LOGINS AND ACCOUNTS AND LINKING

1) Everything starts with the registration link from your Club.   Click it!   Admins can find this in SWIMS 3.0 under the "Club" toolbar>"My Club">Registration button or by watching the videos and following those instructions.
2) During the process of creating a login for people renewing, you will be asked to LINK your account.  This essentially is LINKing your new login to your records in USA Swimming.  PLEASE DO NOT SKIP THIS STEP.  Even if you haven't been coaching, officiating or swimming for a few years, you want to LINK your records to your new login.  If you somehow skip this step, you will create a new account in USA Swimming as if you were never registered before.  
3) I have heard that after creating your login and linking your account, you will then have to log out and then click the club registration link again to actually register yourself or a swimmer and pay. 
4) DO NOT create a separate login to register your swimmer uness your swimmer is 17/over.  Parents can LINK their swimmer to their account.  You are able to have "joint" accounts.  Click the + sign in the grey family box on your dashboard.
5) If you are a parent who has never been registered with USA Swimming and are registering a swimmer (renewal or new), you still need to create a SWIMS 3.0 login and an account, but you have nothing to link.  Once you create your SWIMS 3.0 account, see directions above to LINK your swimmer IF THEY ARE A RENEWAL.  I would do this before registering them.  You then log out and click your Team's registration link to register your swimmer.  NEW swimmers will have to register first before LINKing to a parent account can happen.
6) If you have dual roles i.e. you are a coach and an official or a coach and a swimmer, this can be done on one login, one registration.  YOU DO NOT CREATE separate logins and YOU PAY ONLY ONCE.  One login, one payment. 

MORE HINTS & INFO AFTER CREATING YOUR LOGIN

1) The educational site on SWIMS 3.0 and Chrome are not fond of one another.  Use Microsoft Edge browser and it works like a charm.  
2) ALL coaches new and old need to take a course - Quality Coaching Framework.
3) If you think you paid twice for a registration.  Let me know. I need to send a list to USA Swimming.  I will need receipts.  
4) If you created a duplicate account, here is the Google Form to have accounts merged.  You will need both your ORIGINAL ID (the ID you want to keep 99.9% of the time) and the NEW ID (the one you want merged into the original) and that is it.  
5) Team registration - if you are having trouble submitting, make sure you chose "Year Round" on the "Club Type" page.  Many Y Teams are getting confused and choosing "organizational"
6) For those parents who created an account for their swimmer first YOU SHOULD BE able to link your swimmer to your account.   
7) Anyone looking to transfer, can just fill out a registration link from the new Team and transfer that way.  This is if they haven't registered for 2023 already.  Or, individuals initiate it themselves in SWIMS 3.0.
 
REGISTRATIONS
1) If a swimmer has been registered before EVEN IF was years ago, they are RENEWALS.  They have an ID that they can request from you.  
2) Please register a swimmers AS A SWIMMER, not Jr coaches, other, organizational, etc.  
3) If you SEE an "Expiration Good Standing Date" of 01/01/0001 it means your swimmer did not complete the registration process and pay.  This may show a "Registration Expiration Date" of 12/31/2023, but that is not the case.  YOUR SWIMMER IS NOT REGISTERED FOR 2023.   Yea not confusing at all.  
4) Checking your Team's registration swimmer list in FAST for 2022 (ONLY 2022) expiration dates is actually good practice.  Yes, FAST is not up-to-date to the present minute, but the 2022 expiration information for ATHLETES is good info. This doesn't mean you don't try and fix a swimmer with issues in SWIMS 3.0, but at least you know for the rest of 2022, said swimmer is registered. 
5) Now will a swimmer with current issues who is legitimately registered for 2022 results upload, ask me on Monday.
6) You can create and print a club roster in SWIMS 3.0 that will show registration, good standing and other info.  It is under the reports tab on your top toolbar on your 3.0 dashboard.  This is also a good way of keeping track of your swimmers, noticing duplicates, etc.  Although in some cases you do need to contact Henk or Davide. 
7) If you do not see an athlete on your roster "but they competed over the summer" most likely a FLEX or seasonal athlete.  They need to register as a full-year/premium athlete as a RENEWAL.
 
TUTORIALS AND VIDEOS