Registration and Membership

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REMINDERS

2012 Registration opens on September 1, 2011. New for 2012:  No handwritten applications will be accepted by CSI registrars. Club Applications will be PDF submitted via email. Non-Athlete Applications will be submitted online using FAST form system. Athlete Applications will be submitted in sd3 files generated from Hytek TM.

2012 USA/CT Swimming registration fees will be: Athlete $59.00;  Outreach Athlete $7; Non-athlete $59.00; Non-Athlete Family $110.00; Seasonal Athlete $35.00 (April 1- Aug 15), Club $180.00. The breakdown of USA Swimming versus CT Swimming fees are: Athlete USA $48, CT $11; Outreach Athlete: USA $5, CT $2; Non-Athlete USA $48, CT $11; Non-Athlete Family USA $5, CT $15.

Effective September 1, 2011: all non-athlete members of USA Swimming will be required to complete the Athlete Protection Test as a condition of 2012 membership. USA Swimming has partnered with Praesidium, Inc. to create customized athlete protection education materials.    

USA Swimming requires a background check, at member's expense, for all USA Swimming non-athlete members. To initiate this background check please to go:
      http://www.usaswimming.org/DesktopDefault.aspx?TabId=1678&Alias=Rainbow&Lang=en-US  No other background checks will be accepted by USA Swimming.

ATHLETE REGISTRATION and USA SWIMMING MEMBERSHIP      
Important Athlete Registration Reminder to Club Registrars:  Before you begin the registration process, please open your Hytek TM database (Setup/Preferences/Registration) and change the registration year, full-year registration fees (USA Swimming is $48, CSI is $11, total is $59) and the address to your club's registrar (not the CSI Registrar).  Please contact office@ctswim with any questions. Athlete registration, submitted by clubs, will be done using swim software.  No handwritten applications will be accepted.  If they wish, clubs may maintain their own file of signed athlete-member applications.

Athletes Joining USA Swimming Independently of a Club: Parents of athletes with no affiliation to a USA/CT Swimming club should contact Judy Snow (snowjj@cox.net) to obtain membership/registration information. Athletes entering CT/USA Swimming meets independent of a USA Swimming club or coach shall: 1.) be under the supervision of a USA Swimming coach for the duration of the meet and it is the swimmer’s responsibility to make arrangements with a USA Swimming member coach prior to the meet. Athletes unaccompanied by a USA Swimming coach will not be permitted on deck.  2) be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water.  It is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement. The name of the USA Swimming member coach supervising the athlete and racing certification should be submitted to the Meet Director with the entry into the swim meet.

Reminder: No registrations will be processed without payment.

• Athlete Registration "The Condensed Version"
• Registration Policy regarding meet entry.
• Outreach (Reduced Price Membership)
• Seasonal Athlete Information and Application
• Athlete Transfer/Release Online Submittal  Athlete Transfer Policy

• Parents/athletes must be given the opportunity to fill out Disability, Ethnicity, and Citizenship information on the USA Swimming membership application.  The coach or club registrar should not guess or ignore these fields.

• Club Instructions for making an Online Payment.

Procedures:

The CSI Club Registrars will handle athlete registration. Athletes not affiliated with a club should email snowjj@cox.net for instructions. 

All swimmers must be registered prior to entry into a USA/CSI Swimming meet. Each club must submit a Hytek sd3 registration file with the complete requested information. This includes citizenship (mandatory), ethnicity, full name, middle initial (prefer full middle name), parent names, etc. As of 2011, USA Swimming has added a space for year of graduation from high school (optional).

Any 2011 Seasonal Athlete must be renewed immediately. The seasonal membership expired on August 15, 2011. Seasonal membership will open again April 1, 2012.

Export a .sd3 registration file from Hytek and send by email to your club's CSI registrar. Include a Hytek roster file and payment or credit card payment receipt. Any additional swimmers during the season must be registered via electronic sd3 files.  In your club’s database, remember to change all summer seasonal swimmers to full year members.

Payment or receipt is expected at the time files are emailed to facilitate input. Registrations without payment will not be processed.

Every family should be asked to verify all the information on a registration form for each child before they are input into the club computer for the year. This includes citizenship.

Clubs may request a current roster with 2012 registrations exported from the USA Swimming registration database. A list of each club's athletes, USA IDs, and registration status is available as a Connecticut FAST query. Contact office@ctswim.org for the password.

Transfers should be submitted using the online system.

• Athlete Transfer/Release Online Submittal  Athlete Transfer Policy (no paper forms, please)

OUTREACH SWIMMER REGISTRATION

Athletes currently eligible and receiving U.S. Government Federal free lunch (National School Lunch Program) may qualify for the Outreach program. This program allows an athlete to join CT Swimming and USA Swimming at a reduced fee of $7 ($5 USA Swimming fee and $2 LSC fee). In order to register as an Outreach athlete, a letter on school letterhead and signed by the principal, must be obtained and submitted to CSI. This letter is to state that the named child is currently receiving Federal free lunch for the current school year. Those athletes attending private schools should contact office@ctswim.org for family income threshold information. Verification of eligibility must be renewed with each membership application.

Club Registrars should identify eligible athletes as "Outreach" on all paperwork submitted with the sd3 file, roster and payment or receipt. 
Parents of athletes not affiliated with a club should download an application and email snowjj@cox.net for registration instructions, coach requirements, and racing start certification requirement.

Connecticut Swimming Championship meet entry fees (splash fees) are waived for Connecticut Swimming Outreach athletes. Outreach families are encouraged to contact their CSI member club/team or a CSI club/team in their area and inquire about reduced fees for club membership and splash fees for non-championship CSI meets. A list of CSI clubs by name and/or location is available through Connecticut FAST query "Teams- by Name or Teams - by City." http://www.ctswim.org/ctswim/policies/outreachentryfees.pdf 

Registration Policy for Connecticut Swimming

A SWIMMER MUST be registered before competing in a meet. All registrations must be in the hands of the REGISTRATION COORDINATOR for the swimmer to be considered registered. There are no pending registrations or registrations to be held by the clubs. If a swimmer is not registered, they are not a member of USA Swimming and therefore not eligible to compete in meets or to be considered for awards, honors, or NVTs [formerlyOVCs]. There are no retroactive registrations or NVTs.

Online Payment Instructions 

INSTRUCTIONS:

1. Connecticut Swimming prefers credit card payments (VISA and MC). There are no extra fees. You should plan to  make  a single credit card payment for club, athlete, or any other payments.  This will save you time because you won’t have to re-enter credit card information each time. Credit card payments are taken online at CSI’s secure website.
   1. Go to https://shop.ctswim.org  (secure)

                                                               i.      Select Registration and Membership. 

                                                             ii.      Select one, such as Athlete Full Year Registration

1.      enter the number of athletes in “item” box.

2.      click “Continue Shopping” if you have another payment to make such as club.

                                                            iii.      After you have selected all your transactions, click Checkout

                                                           iv.      Continue Checkout (do not “register” or “sign in”)

                                                             v.      Enter billing information and click Continue

                                                           vi.      Special Instructions- make a notation here if you would like to communicate special instructions or information.

                                                          vii.      Review your order and then click Continue

                                                        viii.      Enter all billing information and finish the transaction.  You will receive email notification that your order has been  “Shipped”.  This means CT Swimming has processed your transaction successfully. Please retain this email receipt. 

Registration Procedures Information

CLUB REGISTRATION and USA SWIMMING MEMBERSHIP

The club fee for 2011 is $180.00.

All new and renewing clubs must submit the USA Swimming Club Application Form. The club application, payment (or receipt), coach registration, coach credentials, and non-athlete payment must be should be submitted together in the same packet. Please note that we cannot register a club for 2012 unless the head coach is registered for 2012 and is in good-standing.

Late Registration Fine for Renewing Clubs: Club Applications and payment must be completed and postmarked no later than December 1, 2011. After December 1st renewing clubs will pay a $50 late fee.

USA Swimming Club Application Form is a PDF form. You may complete the form online and save to your computer's hard drive. Then you  must sign the form and mail or fax to your CSI Registrar. USA Swimming requires a signature on the club applications. See statement below.

Effective September 1, 2011: All new or renewing clubs must acknowledge that the club is conducting pre-employment screening on all new employees who are required to be members of USA Swimming as required in the USA Swimming Rules & Regulations, Article 502.6.8.

Online Credit Card Payments may be made at https://shop.ctswim.org.  Visa and MC are accepted. Instructions.

NON ATHLETES  REGISTRATION and USA SWIMMING MEMBERSHIP  for Officials and Other Volunteers

The registration fee is $59.00 per individual or $110.00 for family (2 non-athletes). Per USA Swimming, Family memberships may not be combined with athletes. Officials or other non-athletes that wish to compete in USA Swimming meets must register separately as athletes and pay an additional $59.00. USA Swimming Background Check is required and is at member's expense. Officials complete the Level II Background Check and Other Volunteers complete the Level I Background Check. Renewing members may check here to see if their background check has expired.

Effective September 1, 2011: all non-athlete members of USA Swimming will be required to complete a Athlete Protection Test as a condition of membership. USA Swimming has partnered with Praesidium, Inc. to create customized athlete protection education materials. 

New Officials: Read Certification Requirements and Procedures for NEW Officials and visit the Officials Page for more information regarding Connecticut Swimming officiating.

Online Registration:  CSI coaches, officials and other volunteers may register and pay online. ALL non-athlete applications will be submitted online.
Conditions of membership are: USA Swimming background check and Athlete Protection Test.  Both items must be completed and passed.
Membership Requirement Checklist

• For new applicants: Complete the USA Swimming background check and Athlete Protection Test. The latter takes approximately 1 hour.
• For renewing members: Complete the Athlete Protection Test (directions).  If your background check expires in the next few months or has expired, complete the USA Swimming background check. You may check the expiration of your background check on the USA Swimming background check page.
• Complete the CSI online application form and click "Submit." Then go to http://shop.ctswim.org and make payment.
• Payments are made by credit card: MasterCard or VISA.  Debit cards may be used if they do not require entering a PIN number.
• If you skip the payment, your registration will be dropped and you will not be registered.
• You will receive an email confirmation of payment.  Please keep this for your records. 
• Under normal circumstances, allow 24 to 48 hours for registrations to be processed. Allow up to 2 weeks for the background check to clear. There is a 2 week grace period with regard to background checks.  NOTE: Coaches- coach cards will be held if credentials are expired or incomplete. Coaches will receive a coach card when all requirements are met.
• Instructions for making an Online Payment.

• No handwritten applications will be accepted. We strongly encourage Online Registration with credit card payment. If you wish to pay by check please mail a check payable to CT Swimming to your CSI Registrar. Please note that CSI Registrars are volunteers and their street addresses are not published on this website. Please email your CSI Registrar and request their mailing address.  Write on the check memo "USA Swimming registration" and the date you complete the online application.

• Online Applications are here:  Official Application      Other Volunteer Application

COACH REGISTRATION and USA SWIMMING MEMBERSHIP

Each coach must submit all items listed below:

• Membership Requirement Checklist

• Online 2012 Coach Application  

• Copies of coach certifications fax to 1-866-238-8660 copies of the front and back of certification card OR a copy of the Course Record Sheet

  • Acceptable Safety Courses

• Foundations of Coaching test (for second-year coach)

• Background Check

• Athlete Protection Test (directions)

• $59 payment

Coaches or other non-athletes that wish to compete in USA Swimming meets must register separately as athletes and pay an additional $59.00.

USA SWIMMING FOUNDATIONS OF COACHING TEST: All 2011 first-year coaches must have taken and pass the Foundations of Coaching test before renewing for 2012. Material in the new test is available on a CD from USA Swimming at a cost of $25.00.

BACKGROUND SCREENING: All coaches new or renewing must have a current USA Swimming Level II background check. Please read details and instructions. 

All coaches must submit current credentials to the registrar. These include CPR, First Aid and Coaches Safety Training. It is now mandatory that all coaches who are taking Safety Training for Swim Coaches take the online safety test. Those who are using Lifeguard Training as certification must also take the online STFSC test.  This test is taken each time a coach renews his/her safety certification. http://www.usaswimming.org/USASWeb/DesktopDefault.aspx?TabId=61&Alias=Rainbow&Lang=en

Effective September 1, 2011: All non-athlete members of USA Swimming will be required to complete the Athlete Protection Test as a condition of membership. USA Swimming has partnered with Praesidium, Inc. to create customized athlete protection education materials. 

Online Registration:  CSI coaches may register and pay online. ALL non-athlete applications will be submitted online.
 

• For new coaches: Complete the USA Swimming background check and Athlete Protection Test. The latter takes approximately 45 minutes.
• For renewing coaches: Complete the Athlete Protection Test (directions).  If your background check expires in the next few months or has expired, complete the USA Swimming background check. You may check the expiration of your background check on the USA Swimming background check page. Second-year coaches must pass pass the Foundations of Coaching test before renewing for 2012.
• Complete the CSI online application form and click "Submit." Then go to http://shop.ctswim.org and make payment.
• Payments are made by credit card: MasterCard or VISA.  Debit cards may be used if they do not require entering a PIN number.
• If you skip the payment, your registration will be dropped and you will not be registered.
• You will receive an email confirmation of payment.  Please keep this for your records. 
• Under normal circumstances, allow 24 to 48 hours for registrations to be processed. Allow up to 2 weeks for the background check to clear. There is a 2 week grace period with regard to background checks.  NOTE: coach cards will be held if credentials are expired or incomplete. Coaches will receive a coach card when all requirements are met.
• Instructions for making an Online Payment.

• No handwritten applications will be accepted. We strongly encourage Online Registration with credit card payment. If you wish to pay by check please mail a check payable to CT Swimming to your CSI Registrar. Please note that CSI Registrars are volunteers and their street addresses are not published on this website. Please email your CSI Registrar and request their mailing address.  Write on the check memo "USA Swimming registration" and the date you complete the online application.

• Online Applications are here:  Online Coach Application