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Registration/Membership Coordinator and Assistants:
| Judy
Snow, Registrar snowjj@cox.net Fax: 1-866-238-8660 |
GLAS, HMST, LEHY, MSC, OAK, RAC,
UAC, WCYM, WHAT and WWRX Ginger McCurdy, Registrar ctswim.mccurdy@gmail.com Fax: 1-866-238-8660 |
AJSC, ARAC, CAT, FFLY, HNHS, SMST,
VSYM, WAC, WEST and WYW Rick LaFrenierre, Registrar richard.lafrenierre@ge.com Fax: 1-866-238-8660 |
The USA/CT Swimming registration fees for 2010 will be: Athlete $57.00; Non-athlete $57.00; Seasonal $32.50 and Club $180.00
ATHLETE REGISTRATION NON-ATHLETE REGISTRATION CLUB REGISTRATION
Important Athlete Registration Reminder! Before you begin the registration process, please be sure to change the year, full-year registration fees (USA Swimming is $46, CSI is $11, total is $57) and the address to the club registrar (not Judy Snow). In Hytek go to Setup/Preferences/Registration. Please contact Nan Cooper with any questions.
Athlete registration, submitted by clubs, will be done using swim software.
Parents/athletes must be given the opportunity to fill out Disability, Ethnicity and Citizenship information on the USA Swimming membership application. The coach or club registrar should not guess nor ignore these fields. If these fields are ignored, the registration will upload incorrect information.
Staggered Deadlines for Athlete Registration Short Course season only.
Instructions for making an Online Payment.
Reminder- No registration will be processed until payment is received. Please do not send athlete registrations with individual parent checks. Please pay online or with a club check. Thank you!
Please Note: No handwritten applications will be accepted. Clubs should maintain a file of signed athlete-member applications.
NON-ATHLETE REGISTRATION
New this season: CSI non-athletes may register and pay online. Coaches members, with expired credentials, must still fax or mail copies of their CPR, First Aid and Safety Training (or equivalent) to the registrar.
Registration Overview (Slide Presentation)
Online Credit Card Payments may be made at https://shop.ctswim.org. Visa and MC are accepted. Instructions.
A SWIMMER MUST be registered before competing in a meet. All registrations must be in the hands of the REGISTRATION COORDINATOR for the swimmer to be considered registered. There are no pending registrations or registrations to be held by the clubs. If a swimmer is not registered, they are not a member of USA Swimming and therefore not eligible to compete in meets or to be considered for awards, honors, or NVTs [formerlyOVCs]. There are no retroactive registrations or NVTs.
If a swimmer is entered in a meet and competes without registration, USA Swimming RULE 302 on athlete registration, permits the LSC to assess a $100 fine per swim to a coach or club representative who indicates that a swimmer is registered for a meet by entering the swimmer in the meet, when in fact that athlete is not duly registered.
Registration regulations are part of the USA Swimming Rules and Code under which all clubs and swimmers are expected to operate.
11/2001 – Amended to read fine of $100 per swimmer payable by the club for entering and swimming an unregistered swimmer.
COACHES are to be registered and the credentials and fees in the hands of the coordinator BEFORE a coach is on deck. Deck registration of coaches is NOT permitted.
You will
need Acrobat® Reader for reading and printing PDF files. This
software is free and well worth the time investment downloading and
installing!
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INSTRUCTIONS:
i. Select Registration and Membership.
ii. Select one, such as Athlete Full Year Registration
1. enter the number of athletes in “item” box.
2. click “Continue Shopping” if you have another payment to make such as club.
iii. After you have selected all your transactions, click Checkout
iv. Continue Checkout (do not “register” or “sign in”)
v. Enter billing information and click Continue
vi. Special Instructions- make a notation here if you would like to communicate special instructions or information.
vii. Review your order and then click Continue
viii. Enter all billing information and finish the transaction. You will receive email notification that your order has been “Shipped”. This means CT Swimming has processed your transaction successfully. Please retain this email receipt.
2010 Registration Procedures Information
There are changes!!
All clubs must submit the USA Swimming Club Application Form AND the CSI Club Information Sheet together. Both club documents, payment (or receipt), coach registration, coach credentials, and non-athlete payment must be received together in the same mail. This is done via hardcopy.
NOTE WELL – all club information sheets must be completed and in the hands of the registrar with a postmark no later than December 1, 2009 or be charged a $50 late fee.
The club fee for 2010 is $180.00.
Club applications are paper only.
The registration fee is $57.00 per individual or $105 for family. Family memberships may not be combined with athletes, per USA Swimming. Coaches or other non-athletes that wish to compete in USA Swimming meets must register separately as athletes and pay an additional $57.00.
Each individual MUST submit a completed USA Swimming application to the registrar. Phone (land line and cell), address, and email on the form.
APPLICATION: Each individual MUST submit a completed USA Swimming application, certifications, Foundations of Coaching test, Background Screen and $57 payments to the registrar.
USA SWIMMING FOUNDATIONS OF COACHING TEST: All 2009 first-year coaches must have taken and PASSED the
Foundations of Coaching test at
http://www.usaswimming.org/USASWeb/DesktopDefault.aspx?TabId=61&Alias=Rainbow&Lang=en
All 2009 first year coaches who have not taken and
passed the Foundations of Coaching Test on line at USA Swimming must take and
pass that test to renew for 2010. Material in the new test is available on CD from USA Swimming at a
cost of $25.00.
BACKGROUND SCREENING: Every NEW 2010 coach should first go on line at
http://www.usaswimming.org/USASWeb/DesktopDefault.aspx?TabId=957&Alias=Rainbow&Lang=en
and click on the TC Logic logo and begin mandatory BG screening. A fee is
collected by TC Logic. Renewing coaches MUST CHECK the expiration date of their
BG screening. BG Screening must be completed before the expiration date listed on
the card, or the coach will lose USA Swimming privileges and insurance
coverage. Proof of BG screening will allow you to
remain on deck for two weeks. Print out the email stating that the screening has
been initiated and take this email copy to swim meets along with your certifications. Your expired
card will NOT be sufficient.
CERTIFICATIONS: All coaches must submit their current credentials to the registrar. These include CPR, first aid and coaches afety training. Approved Course List It is now mandatory that ALL coaches who are taking Safety Training for Swim Coaches take the online safety test. Those who are using Lifeguard Training as certification MUST also take the online STFSC test and pass it. (20 of 25 questions answered correctly) This test is taken each time a coach renews his/her safety certification.
The CSI Club Registrars will handle athlete registration. Athletes not affiliated with a club should email snowjj@cox.net for instructions.
All swimmers must be registered prior to entry into a USA/CSI Swimming meet. Each club must submit a Hytek sd3 registration file with the complete requested information. This includes mandatory citizenship, ethnicity, full name and middle initial (prefer full middle name), parent names. Do NOT enter names in all capital letters. This includes athletes registered in batches or individually.
Only full-year memberships are allowed from September 1, 2009 until April 15, 2010. Any 2009 seasonal swimmer MUST BE registered immediately. The seasonal membership expired on 8/15/09.
The computer file should be sent by email. Also, include a Hytek roster file and payment or receipt from credit card payment. Any additional swimmers during the season must come in on sd3 files. Be sure that any file sent has data in it. All summer seasonal swimmers must be changed to full year members in your club’s database (See Hytek Users Manual). They will fall out of the database if not changed to full-year.
Payment or receipt is expected at the time files are emailed to facilitate input.
Note well. Take all of the old sd3 files remaining on your computer or put them into a folder labeled with the past registration year and get it off the current roster. ***All files for 2009 must be designated and identified properly beginning with Batch 1. There should be a specific date attached to that file as well as team initials.
Every family should be asked to verify all the information on a registration form for each child before they are input into the team computer for the year. This does include citizenship.*** Parent names are to be put in the correct parent blanks on your files. Many have been put in wrong spaces for father and mother!!
Clubs may request a PDF file available with 2010 registrations that will have as complete a name as SWIMS has and the DOB and ID number for the swimmer. Please check your information matches that record.
Transfers should be submitted using the online system.
There are specific items which must be submitted in order for registration of these athletes. Outreach athletes must be currently eligible and receiving FEDERAL free lunch. The school must issue a short letter on letterhead to the registrar at the time of registration stating that the named child is receiving FEDERAL free lunch for the 2008-09 school year with signature of the principal. The State of CT eligibility does NOT qualify. This is a national rule. Athletes must re-qualify yearly. Eligible swimmers are verified through the registrar. There are national and LSC fees for the swimmers - National fee is $5.00 and LSC fee is $2.00. Submit registration with these swimmers clearly identified as "Outreach" and include the eligibility letter from the athlete's school.
The swimmers must be correctly identified to the registrar and all paperwork submitted with the sd3 file, roster and payment or receipt.
For information regarding entry fees for CSI Championship meets, please go to:
http://www.ctswim.org/ctswim/policies/outreachentryfees.pdf
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