March 9, 2003

Dear Coaches/Team Representatives,

The support and cooperation of all teams is crucial to the success of this Championship for our swimmers. Please read the following points carefully. I am available before the beginning of the meet at ncymeetdir@aol.com. After Wednesday evening I will not be checking email, so you can leave a voice mail message for me on my cell phone at 203-461-4814.

1.      Work assignments are your team’s responsibility for the entire session, including relays. If a worker needs to leave early, arrangements must be made by that worker or your team to replace them. Meet Management will not be available to assist in this process. Workers should check in at the office at the beginning of warm-ups unless otherwise instructed. Please review the job descriptions and reporting schedule on the web and the relevant section of the Meet Announcement carefully, since certain jobs must check in earlier. Assignments for finals will be determined and posted approximately 30 minutes prior to the start. Assignments have been made proportional to your team’s entry for each session, taking into account special commitments (officials, hospitality, computer etc.) made prior to the deadline. Your team will not be relieved of its assigned work responsibilities if officials not on the assignment list show up ready to work on the day of the meet or if you have scratches. If your parent volunteers are missing, it is up to you to find replacements from the stands. Fines will be assessed for lateness, early departure, or no-shows. We will not consider requests for changes at the meet.

2.      Coaches meetings are scheduled for Friday at 7:10 a.m. and 12:20 PM p.m. in the office. Please send a representative to one of these. Upon arrival, all coaches must register in the office, obtain an ID badge and pick up a team packet. Coaches must show a currently valid USA swimming membership card. The list of properly registered coaches published on the CSI website on Wednesday will be used to verify eligibility. Registration problems must be resolved prior to the meet. Only coaches with ID badges clearly displayed will be allowed on the deck.

3.      Coaches and volunteers may not bring their own children on deck unless they are swimmers entered in this meet.

4.      Warm-up lane assignments will be posted on the pool deck and the website. Lane assignments have been allocated based upon swimmers entered in individual events. At finals, at least two lanes will be reserved for 11/12 swimmers. Only swimmers entered in the session are permitted to participate in warm-ups. We will be crowded; your cooperation is appreciated.

5.      Shaving is not permitted anywhere on the premises.

6.      Please keep your teams aware that we are guests of Wesleyan University. Coaches are responsible for the clean-up of their team area after each session. Absolutely no decorations may be attached to the walls with tape above the tiled areas at any time, as this damages the walls. The cleaning crew will move chairs and other items each night and items may be thrown away if they look like trash. If you don’t want to lose something, bring it home with you when you leave!

7.      Please review the scratch procedures in the Meet Announcement. Morning session scratches must be in on the previous evening as described there. No-shows at preliminaries and finals will be penalized if not properly scratched. It is the responsibility of the coach and the swimmer to pay attention to finals scratch announcements and deadlines during prelims. “Declared False Starts” are not permitted at Finals.

8.      Entries are final according to the deadlines described in the Meet Announcement. Deck entries will not be allowed. Corrections to improve seed times will not be considered under any circumstances. Check carefully: the time to make corrections is NOW!

9.      Relay cards must include swimmers’ first and last names and ages in order of swim. All relay swimmers must be entered in the meet. Violations will result in disqualification of the swim.

10.  Food for coaches and officials compliments of CSI will be served in the locker room at the end of the hallway next to the office. Coffee and light breakfast will be available at or before the beginning of morning warm-ups. Lunch will be available at approximately 11:45AM, and sandwiches and beverages will be served at approximately during Finals warm-ups daily.

11.  We ask that all of you show restraint and leadership should any controversy arise regarding decisions by the officials. Any inquiries should be made by the coach directly to the Meet Referee.

Thank you for your participation and cooperation. We are looking forward to a terrific competition. Please feel free to contact me if you have questions or comments.

 

Sincerely,

Barry Silver

Meet Director