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2008 Long Course Bid Information

Welcome to the on-line bid submittal page for 2008 LC Bid Declarations.  All bid declarations will be submitted on-line and will be date/time stamped by the CSI server.   The 2008 LC bids will consist of two separate bid procedures for regularly-scheduled meets and for Regional Championships. Clubs may bid for both regularly-scheduled and Regional Championship meets.

Deadline for all bid declarations is Tuesday February 5, 2008.
Mandatory Meet Sponsorship Committee Meeting Monday February 11, 2008, at 7:30 pm, at Orange Community Center.  All teams who have declared their intention to host a meet will be required to send a representative.

Regional Championships: 

• On-line bid submittals are due Tuesday February 5, 2008 by 11:59 PM. 
• Bidding clubs will receive, via email attachment, a list of all bid declarations by Saturday February 9th. 
• Program Operations expects to announce Regional Championship awards prior to or at the bid meeting.
• Please read:
  • Directions
  • Regionals Championship Scheduling Procedures
  • LC Pool Availability and Descriptions
  • 2008 Long Course Preliminary Schedule
     
• I have read the above 4 documents and would like to submit a bid.

Regularly-Scheduled Meets:

• On-line bid submittals are due Tuesday February 5, 2008 by 11:59 PM.
• Bidding clubs will receive, via email attachment, a list of all bid declarations by Saturday February 9th.   
• Mandatory Meet Sponsorship Committee will meet Monday February 11, 2008 in Orange at 7:30 PM.
• Please read:
  • Directions
  • Scheduling Procedures for Regularly Scheduled Meets
  • LC Pool Availability and Descriptions
  • 2008 Long Course Preliminary Schedule
     
• I have read the above 4 documents and would like to submit a bid.

DIRECTIONS:

1. Please remember that there are separate bid procedures for Regional Championships and regularly-scheduled meets.

2. Read the Scheduling Procedures before submitting a bid.

3. Every field must be completed on the on-line submittal form.

4. If submitting multiple bids, after hitting "Submit", use the browser back button and your information will be retained for the next bid.

5. Confirmation of receipt will be emailed to the contact listed on the bid submittal.  For your records, print the confirmation page for each meet.

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Scheduling Procedures for a Regularly-Scheduled Meet

·         CSI clubs that wish to host a 2008 long course meet shall be required to declare their intention to sponsor a meet by completing an on-line Declaration of Intention.   Teams will be required to submit their declaration by Tuesday February 5, 2008.  Declarations will be submitted on-line at ctswim.org and will be date and time stamped by the CSI server.  Bidding clubs will receive email confirming the receipt of their bid. 

·         NOTE:  Due to the lack of long course venues, teams procuring a facility after the bid deadlines may request meet sponsorship.  CSI Program Operations will consider requests on an individual basis with consideration given to the current long course schedule.

• Program Operations will not consider applications for sanctions/approvals for meets conducted on the weekend of Regional Championship July 18-20, 2008, if the intended entrants are eligible to participate in Regional Championships, without specific authorization by the Board of Directors or its Executive Committee.

·         Declarations of Intention for meets must include the proposed dates of the meet(s), and a description of the meet format, splash fees, awards, entry times, etc.

·         Teams who return a Declaration will receive a list of all bidders, which includes type of meet proposed, and the pools and dates requested, no later than Saturday February 9th, 2008. This list will be sent as an email attachment.

·         There will be a Mandatory Meet Sponsorship Committee Meeting Monday February 11, 2008, at 7:30 pm, at Orange Community Center.  All teams who have declared their intention to host a meet will be required to send a representative. At the discretion of the Meet Sponsorship Committee, any and/or all declarations for teams that do not have a representative present at this meeting may be withdrawn. All Declarations will be posted.  Teams will have the opportunity to modify their meet format, change their proposed dates, and/or remove their bid.  New meets may be added to the schedule. (Please refer to NOTE above.) 

·         Venues: Venue information is listed on the LC Pool Availability and Facility Description.

·         Officials:  All bidding teams are required to have a certified Stroke & Turn Officials, Starter, and Referee registered with their team.  For teams unable to meet this requirement for a starter and referee (All bid forms also must include at least one certified Stroke and Turn Official, registered with the host team, in order to bid.); the requirement can be met by acquiring a letter of intent, sent to CSI Program Operations, demonstrating the commitment of both the starter and referee to work the bid meets.  Please send this letter not later than the bid meeting, February 11, 2008. 

·         Date and Pool Conflicts:  If there is more than one team bidding for a particular pool on a particular date, preference will be given first to CSI clubs and then to a team who has included on its bid form a list of its club’s officials, at least one of whom is a referee and one of whom is a starter, who have committed to work at that particular meet.   

A lottery system will be used if there is more than one team with officials bidding for a particular pool on a particular date.  Any club with officials who receives a date by lottery will be ineligible for a second meet by lottery until all clubs with officials have received their first meet.  Clubs without officials may also receive pools and dates by lottery; but, if there is a club with officials bidding, that club will be given priority. 

·         Meet Acceptance Form and Sanction Deposit will be due in the CSI office by Friday March 21, 2008.  The Meet Acceptance Form and Sanction Deposit Policy will be distributed to clubs at the Meet Sponsorship Committee Meeting.

·         Meet Announcements and meet event files will be due in the CSI office by Friday March 21, 2008.  If any team is late, it will be notified and will have 48 hours in which to submit its announcement or the club will be subject to partial forfeiture of its meet sanction fee deposit.

If you have any questions, please contact Barry Silver, Program Operations Chairman, ProgramOps@aol.com, 
Technical questions regarding the website and/or online submittal should be directed to Nan Cooper, office@ctswim.org.  

Deadline:                                Tuesday February 5, 2008, 11:59 PM
On-line Submittal:                  Declaration of Intention to Host a Meet

Declarations will be date and time stamped by the CSI server.  Bidding clubs will receive email confirming receipt of their bid. 

I have read the Scheduling Procedures and would like to submit a bid.

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• CSI clubs that wish to host a 2008 LC Regional Championship meet shall be required to declare their intention to sponsor a meet by completing an on-line Declaration of Intention. Clubs will be required to return their declaration by Tuesday February 5, 2008. Declarations will be submitted on-line at ctswim.org and will be date and time stamped by the CSI server.  Bidding clubs will receive email confirming the receipt of their bid. Bids stamped after 11:59 PM February 5, 2008 will not be accepted.

• Clubs who return a Declaration will receive a list of all bidders, no later than Thursday February 7, 2008. Clubs may withdraw their bids no later than Friday February 8, 2008.

• The Meet Selection Committee will review all the declarations. Program Operations will put forth its recommendation to the CSI Board of Directors for approval. Scheduled bid award date will be Sunday February 10, 2008. (The Program Operations Division and the Board of Directors reserve the right to make final Regional Championship awards later than scheduled if necessary.)

• Format: CSI will be conducting three (3) Regional Championship meets on July 18-20, 2008. A single 13/O meet will be held at Wesleyan and divided into two sessions on Saturday and Sunday by age groups. Two 12/U meets will be held at Cheshire Community Pool and University of Connecticut and will be divided by clubs. Friday Evening events will be conducted at Wesleyan University. If any timeline warrants action, Program Operations, with input from the meet host, reserves the right to make adjustments to the meet to ensure a quality meet.

  • Clubs should bid on the specific location meet they desire. When bidding on more than one location, please specify your preferred location. 12/U entries will be divided as equally as is practical by teams, but there will be no revenue or cost equalization between 12/U and 13/O meet hosts.

• Declarations of Intention for meets must include: 1.) All officials registered with bidding club, 2.) Experience running championship meets, 3.) Club biography outlining club's qualifications for running a championship meet

• Officials: All bidding clubs are required to have a certified Referee, Starter and Stroke & Turn Officials, registered with their club. For clubs unable to meet this requirement for a starter and referee (All bid submittals also must include at least one certified Stroke and Turn Official, registered with the host club, in order to bid.); the requirement can be met by acquiring a letter of intent, sent to CSI Program Operations, demonstrating the commitment of both the starter and referee to work the bid meets. Please send not later than February 5, 2008.

• Selection Criteria: If there is more than one club bidding for a particular meet, preference will be given to a club based on the level of certification of officials and number of officials; experience hosting championship meets; qualifications of meet management; and evaluation of the club's bio. The Connecticut Swimming will select meet hosts based on these criteria.

•   Meet Acceptance Form and Sanction Deposit will be due in the CSI office by Friday March 21, 2008.  The Meet Acceptance Form and Sanction Deposit Policy will be distributed to clubs at the Meet Sponsorship Committee Meeting.

   

• Club information for the Regional Championship meet announcements will be due in the CSI office by March 21, 2008. If any club is late, it will be notified and will have 48 hours in which to submit its information or the club will be subject to partial forfeiture of its meet sanction fee deposit.

If you have any questions, please contact Barry Silver, Program Operations Chairman, ProgramOps@aol.com, 
Technical questions regarding the website and/or online submittal should be directed to Nan Cooper, office@ctswim.org.  

Declarations will be date and time stamped by the CSI server.  Bidding clubs will receive email confirming receipt of their bid.  Bids stamped after 11:59 PM February 5, 2008 will not be accepted.

I have read the Scheduling Procedures and would like to submit a bid.

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Below is a list of pools. IMPORTANT: All costs are approximations and pool availability is subject to change.

New London Pool- tentative

Wesleyan University Pool

Yale University Practice Pool

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Long Course Schedule 2008
Preliminary and Subject to Change

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