Board of Directors Minutes October 9, 2002

CONNECTICUT SWIMMING, INC.

Board of Directors

Minutes

October 9, 2002

Present: Jeff Allen, Ken Block, Steve Carroll, Larry Frost, Bill Krumm, Susan Lecza, Pam Libertiny, Bill Repass, and Barry Silver

Not Present: Mary Anne Condon, Clark Cooper, April Haskell, Haley Ottenbreit, Judy Snow, Kathleen Walsh and Hayley Wolfgruber

Also Present: Brian Gordon, Ellen Johnston and Tom Merritt

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Chairman Steve Carroll called the meeting to order at 7:37 PM

Approval of the Agenda: The agenda was approved as amended.

Approval of Minutes: A motion to accept the minutes of June 19, 2002 was made, seconded and approved.

ANNOUNCEMENTS

Steve Carroll reminded the board of the upcoming House of Delegates meeting on October 22 and urged every one to attend if at all possible. Committee heads should submit their accomplishments and goals to the CSI Office to be published at the HOD meeting. The Annual awards banquet will be held on November 3, 2002 and the coaches will be called on to help distribute the awards.

OLD BUSINESS

Club Standards: CSI will follow the guidelines as developed by USA Swimming

Software Subsidies: As agreed to at the last BOD meeting, a subsidy was paid to LSA for work to be done in 2002-2003.

USA Swimming Convention: George Miles attended as Technical Planning chairman as approved by the BOD.

NEW BUSINESS

Board of Directors Vacancies: A slate was proposed and passed to fill the current board vacancies:

SR Coach Representative: Ellen Johnston

Coach-at-Large: Brian Gordon

Technical Planning: Nick Cavataro and Dave Reilly

There will be an election organized and held for the open JR Coach Representative position.

New Clubs: The membership application for the Shoreline Surfers from Madison was approved

CSI Meeting Schedule: The schedule was accepted as amended and will be posted on the CSI website

Review of Committees: It was requested that all Committee Chairs submit a list of their members to the CSI office

Email Approval Policy: A policy for using email to gain board approval was proposed and accepted as amended. It is to be used only when time is critical and a matter can not wait until the next board meeting.

USA Swimming Convention: The fee for membership will be increased $15 in 2004. The new President is working very hard to communicate to all LSC’s and will be putting out a weekly report that will be forwarded to all BOD’s.

Swimposium: USA Swimming has a swimposium available to LSC’s and CSI has voted to put one on in 2003. A sub committee will be formed to put it together and a tentative date of October 18&19, 2003 was discussed. The ultimate plan would be to incorporate this program with the awards banquet and the House of Delegates meeting.

Reports of Officers

Administrative Vice-Chairman: No report

Treasurer: Sue Lecza distributed the annual financial report and indicated that there were no issues to be addressed at this time.

Finance Vice-Chairman: The General Chair requested that this Chairman look at developing a policy on charitable contributions and for bounced checks

Age Group Committee Chairman: Barry Silver reported that the LC State Championships was extremely successful and that Age Group Camps is a top priority for his committee.

Senior Committee Chairman: This committee is continuing its work on restructuring the State and Senior Championship meets. They are planning a senior camp to be held in May. Travel reimbursements for swimmers attending approved meets were approved.

Program Development Vice-Chairman: Due to the change in date of Eastern Sectionals, a decision has been made to change the dates of States and Seniors. The meets will be flipped with States now March 13-16 and Seniors March 6-9. The CSI Office will make notification to all clubs. The need for a 4^th Regional meet is being discussed.

Program Operations Vice-Chairman: Pam Libertiny proposed a definition of events, any of which can be selected for sanctioned "Distance Meets". The BOD approved the following distances: Open Water events, all ages 1650, 1000, 500 freestyle and 400IM, as well as 11/12 200 breaststroke, 11/12 200 backstroke, and 11/12 butterfly. Pam also made the following recommendation and received the endorsement of the BOD commencing with the 2003-2004 short course season. "The host team has the option of prioritizing who gets in a meet based on official(s) calling in/e-mailing to volunteer to Meet Manager or Referee for at least one session before the meet entry deadline. As long as teams are sending "some" help, they will get priority, based on their entry's date of receipt. This would be before the CT cut protocol is enacted." Out of state team entries may or
may not be affected by this procedure at the host's discretion. Reason: Encourages teams to develop an officials base whether or not they host meets; thus helping our entire LSC." 8 and Under Championship was awarded to SOCO at Central Connecticut, Feb.22.