Present: Bill Ball, Ken Block, Steve Carroll, Mary Anne Condon, Ed Easley, Barbara Ehmer, Pam Libertiny, Mary Lynch, David Moyer, Tim Quill, Judy Snow, Leanne Spletzer, Lauren Taft, and Kathleen Walsh,

Not Present: John Abrami, Bill Krumm, John McCann, George Miles, and Wendy Whitcomb.

Also Present: Nan Cooper

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Approval of Minutes: The minutes of June 15, 1999 were reviewed. Motion was made, seconded and approved to accept the minutes as published.

Approval of the Agenda: In response to the request for any additions to the evening’s agenda, the following items were added: new club applications, web page, volunteer recruitment, and office issues. The agenda was approved as amended.

Conflict of Interest: The USA Swimming Conflict of Interest statement was distributed and reviewed. Pam Libertiny was asked to review this issue and report back to board on January 18^th. Pam will also review the conflict of interest document that Mike Close drafted. April Haskell will be asked to confer.

CSI Counsel: Mary Anne Condon announced that she has appointed April Haskell as the CSI counsel.

Coaches' Clinics: The coach representatives would like to see a coaches' clinic held in late April or early May. Optimally, the clinic would offer ASCA I training for first-year coaches, as well as a program for experienced coaches. Bill Ball will follow-up on his conversation with Guy Edson (ASCA) concerning a spring clinic.

Nominations for Nominating Committee: Mary Anne Condon emphasized how important the nominating committee is to the upcoming elections. Minimally, the nominating committee is composed of two board members and three members nominated from the floor at the House of Delegates meeting in October. Mary Anne asked for nominations: Pam Libertiny, Judy Snow and Leanne Spletzer were nominated. Since three board members were nominated, four nominations will be taken from the floor at the House of Delegates.

Appointment of At-Large Delegates: Ten at-large delegates are appointed annually for the May House of Delegates. Chairman of standing committees were appointed: Jim Cooper, Larry Frost, Anita Garaffa, John Herd, and Bob Thomann. It was recommended that April Haskell be given an at-large vote. Discussion was held concerning athlete participation in the at-large votes. It was decided to give 2 at-large votes to athletes. Wendy Whitcomb and Lauren Taft were asked to recommend two athletes. The remaining at-large delegates will be appointed prior to the May House of Delegates.

Board Meeting Dates: Mary Anne asked the board to consider changing the Board of Director's meeting dates from Tuesdays to Wednesdays to accommodate more members' schedules. This was agreed upon and the remaining dates for the fiscal year 1999-2000 are: January 19, April 5, and June 21, 2000.

Banquet Awards: The senior committee and coach representatives will determine Swimmer of the Year and Sara Jalet awards. CSI office will send Sara Jalet nomination forms to teams immediately.

Annual Reports: An Annual Report is presented to the House of Delegates each year (May). Mary Anne reminded all board members to submit their reports to the office, in bullet form, by October 4^th. The report should list 5 '99 accomplishments and 5 '00 goals.

New Club Applications: Judy Snow received a completed new club application from the YMCA of Greenwich (GRYM). All paper work and coach credentials are in place. Motion made, seconded and approved to accept GRYM as a new club. New Fairfield Aqua Fliers (NFAF) has submitted a new club application. Motion made, seconded and approved pending completion of coach credentials and any other outstanding acceptance criteria.

Web Page: Steve Carroll suggested the board seek an update from Jim Cooper as to the functioning of the queryable databases on the CSI web page as well as any other issues pertaining to the web page. Mary Anne and Nan will contact Jim.

Recruiting of Volunteers: Steve Carroll expressed concern about the lack of volunteers interested in serving on the CSI board or its committees. Discussion revolved around the recruitment and retention of volunteers. Suggestions were to travel to clubs as a guest speaker, possibly during a club parent meeting, to discuss the CSI organization and the roles available to volunteers, suggest to clubs (possibly at the House of Delegates) that they assign a volunteer parent to act as a CSI-Club liaison, and each board member would be responsible for recruiting a volunteer. It was felt that improved communications with the clubs concerning CSI committees could be helpful. A list of committees should be available at the House of Delegates meeting. Volunteer recognition will most likely help retain volunteers. Mary Anne will research this and report in January.

Office Housekeeping: Nan Cooper asked the board to submit a retention list for office documents. To be consistent with CSI's efforts to go paperless, board members will not get paper mailings unless they specifically request a paper mailing or if the clubs all received a paper mailing. Efforts will be made to utilize email, not just the web, for paperless communications. On behalf of Larry Frost, Nan asked that clubs be responsible for submitting Top 16 and records to the Top 16/Records tabulator, directly. This was agreed upon and Larry will put together the forms. It will be announced at the House of Delegates that the BOD has recommended that Clubs be responsible for submitting these times.

Administrative Vice-chairman: Pam Libertiny reported the 26 scholar-athletes were accepted this year. Certificates will be sent to the recipient's homes. There has been an increase in Connecticut swimmers applying to USA Swimming's scholar-athlete program.

Treasurer: Interim Financial Statement for month ending August 31, 1999 was given. Barbara Ehmer predicts smaller net income than previous years. Barbara will initiate the annual audit with John Tobin.

Finance Vice-chairman: John McCann was not present. Mary Anne reported on John's behalf. The board continues to consider the Investment Policy that USA Swimming offers. It was suggested that John McCann speak with Steve Drexler of Dane Rausch for further clarification of asset classes available for investment. John, in absentia, was asked to contact other LSCs participating in this venture for additional information.

Age Group Committee Chairman: Ken Block reported a successful LC Age Group Championship Meet. Meet evaluations were positive with some constructive criticism. Steve Carroll suggested that Program Operations look into ways of increasing the number of evaluations completed and returned. Volunteers for the computer and Colorado timing were difficult to find. Lastly, John Abrami has joined the age group committee and will be administrating camps.

Senior Committee Chairman: Tim Quill reported on a successful senior open despite last minute changes. Tim thanked all that helped with this meet.

Technical Planning Chairman: No report. George Miles was not present.

Program Development Vice-chairman: Mary Lynch was present but had no report.

Program Operations Vice-chairman: Steve Carroll is contacting pool for the SC championship meets. Steve asked that he be contacted if the senior committee or age group committee is planning a venue change.

Coaches Representatives: Bill Ball was present but had no report.

Coach-at-Large: No report. Bill Krumm was not present.

Athlete's Representatives: Lauren Taft was present but had no report.

Safety Committee Chairman: Kathy Walsh stated there would be a coaches safety class at the NCY in October.

Registration/Membership Coordinator: Judy Snow reported the new coach's cards are being issued for 2000. In large font, an expiration date appears. Judy would like to see notification sent to coaches 30-45 days before the card expires.

Officials Committee Chairman: Ed Easley was present but had no report.

There being no further business, the meeting was adjourned at 10:00 p.m.

Respectfully submitted,

Nan Cooper